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Summer Fair Preparation

It's that time of year again, when many crafts people are getting ready for the summer fayre season.  Aside from making new stock there is just so much else to do.

Obviously, the very first thing is to find events to attend, and this can be done by searching online, contacting previous fayre organisers or by word of mouth.  The best fayres always get booked up early in the year, so it's a great idea to get yourself on their mailing lists well in advance so you receive early notification of the events they are organising for the coming year.

Next, is to check your displays, there's nothing worse than getting to an event only to find that your displays are dusty, broken or even have bits missing.  Why not have a dry run at home if all of this is new to you?  Do you need a new table covering, or some better lighting?  Always better to think of this before you arrive at an event.   

If you run outside events, how is your gazebo holding up?  Does it need any repairs or additional supports ?   Now is the time to address any issues, including wobbly tables etc.

Then it's your packaging, this is very important.  If your items are already boxed, make sure you have sufficient, or if you wrap and pack upon sale, then again, ensure you have sufficient supplies.  Don't forget to remember that if you have introduced new products to your range you may need new sizes or types of packaging.   All packaging should be commensurate to the type of products you are selling.  For example, high value items should not be packaged in tatty poor quality packaging, they should be given in packaging that makes the cliet say, "Wow, this item looks great before I've even opened the box".

After packaging, pricing needs to be addressed.  You may need to re-price your stock if the cost of your materials has increased in order to maintain your profit margins.  Every item on display should be clearly priced, and it should be clear what's included and what is extra if applicable.  

Once you have covered the above, you can then turn your attentions to your admin box.  What, you don't have an admin box?

Your admin box, should contain everything you need on the day.  This will, of course, include your petty cash tin or money bag. which should contain lots of change.  A receipt book, if you use them, business cards, leaflets and flyers, credit card reader and charger. Pens, scissors, tape, string and safety pins are always useful, not only for yourself, but can save the lives of other new stall holder friends yo =u meet too.

A very useful item to take with you is your notebook and pen. I use mine constantly at events, for taking down orders, contact details of new clients and new stall holders, designing pieces of jewellery right in front my a client's eyes (always impressive).  One of the main reasons I have a notebook is to keep a track of what I've sold, details of the event, how much the stsall cost me, and whether it's a good event to return to in the future,

So what's the most important thing you need to take with you on the day ? 

I bet it's something you've not thought of?   How about a Thank You card for the organiser.   Every event I attend I always pop in a Thank You card which i write and hand to the organiser uponleaving the event.  It's a simple touch, but does cement your relationship and I always get a return invitation to the next event they organise, and very often get a better spot too!   It's funny, because as far as I know, nobody else I've spoken to does this, which is why they always remember my name the following year.

Well worth a thought don't you think ?    

 

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